|Investment Promotion Committee of Automotive Industry|
I. Background of Establishment
As globalization intensifies, countries in the world are making greater efforts to strengthen investment promotion and will be attaching more importance to improvement of specialty and efficiency of investment promotion. The automotive industry generally recognizes the demands that taking the industry as a breakthrough point to propel investment promotion will more conform to the laws on the economic intensification and to the development of enterprises. In 2013, guided by the thinking of pragmatic, professional, scientific, and efficient spirits, the Investment Promotion Agency of the Ministry of Commerce (CIPA) focused their work on the industry to vigorously carry out investment promotion and was planned to establish the Investment Promotion Committee of Automotive Industry (hereinafter referred to as the "Committee")
II. Purposes of Committee
With services to the large-scale enterprises in the automotive field as purpose, the Committee commits to set up an investment promotion platform between the enterprises and the government, to provide high-quality channels, to understand the enterprises" demands and the issues of common concern of the industry, to promote the strategic alliances and strategic cooperation among the members, and to promote investment and cooperation of the enterprises with governments home and abroad. As a third-party nonprofit platform, the Committee will provide multiple statuses for the members to engage in the business of the automotive field, set up platforms of exchange and communication for the investors, the party attracting investment, and partners, and propel the opening-up development of the automotive industry.
III. General Idea
With the large-scale enterprises of the industry as core, the Committee will develop and receive member enterprises by focusing on the demands of large-scale enterprises and their industry chains. The large-scale enterprises include multinational and domestic corporations of vehicles and automotive components and parts. In the Committee, they present in the name of initiating members and member enterprises. As development of the Committee, working groups are set up respectively under the initiating members and member enterprises. The Committee will designate the industry representative enterprises as Chair and Vice Chair to jointly guide the Committee in collaboration with the Secretariat. It will specially invite some relevant governmental officials, famous industry experts, experts from international well-known consultancies to be as advisors of the Committee. Focusing on different theme, the Committee will invite relevant governmental officials, and famous industry experts to periodically carry out explanation and understanding of industrial polices, industrial planning and analysis, and to irregularly hold salon-type business exchange activities.
IV. Organizational Structures and Responsibilities
1. Architecture Sketch of Committee
The Committee has four departments including the Chair and Vice Chair, Secretariat, and Industry Think Tank, and Members.
2. Organizational Structures and Responsibilities
(1) Responsibilities of Joint Chair and Vice Chair
They are decision-making department of the Committee, guiding the Committee in collaboration with the Secretariat. The Joint Chair consists of CIPA and representative enterprises. CIPA will be as a permanent chair. The term of office of the Committee shall be two years for one Chair and four Vice Chairs. The Chair and Vice Chairs shall be constituted by application of the members. In the last quarter before the expiry date of the terms of office, the members may file an application with the Committee and shall be adopted through vote on the quarterly meeting in the end of the current year. The Chair and Vice Chairs may continue to assume their posts when their tenures expire.
A. Responsibilities of Chair
Volkswagen (China) Co. Ltd will assume the first Chair and will:
a. be responsible for the internal meeting in the first quarter every year; jointly organize the annual meeting with the Secretariat; participate in drafting the industry suggestions and reports;
b. assist developing members of the Committee;
c. abide by the liaison system through designating one in-charge-of leader and one liaison;
d. maintain the sustainable development of the Committee.
B. Responsibilities of Vice Chairs
The first Vice Chairs will include GM (China) Investment Co., Ltd, Toyota Motor (China) Investment Co., Ltd, Bosch (China) Investment Co., Ltd, and Continental Automotive Investment (Shanghai) Co., Ltd. They will
a. rotate to be responsible for the internal meeting in the second and third quarters every year; assist jointly organizing the annual meeting; assist drafting the industry suggestions and reports;
b. assist developing members of the Committee and relevant working groups;
c. propel relevant working groups in their work.
d. abide by the liaison system through designating one in-charge-of leader and one liaison;
e. maintain the sustainable development of the Committee.
(2) Responsibilities of Secretariat
The Secretariat is the organizational department of the Commission, of which office is located in the Department of Machinery & Equipment Manufacturing, CIPA. The personnel consists of the liaisons designated by the Department of Machinery & Equipment Manufacturing of CIPA and initiating members. They will
A. be responsible for the planning options of the activities and meetings of the Committee, submitting them to the Committee for adoption on the internal quarterly meetings by respecting the wishes and demands of the members;
B. draft important industry suggestions and feed them back to relevant ministries and commissions according to the common issues of the industry brought forward by the members;
C. prepare annual review of work for the current year and put forward the working plan for the next year, submitting them to the Committee for discussion and adoption on the annual meeting;
D. recommend members and finally examine and approve the qualification becoming a full member of the Committee;
E. be responsible for drafting the working suggestions and relevant documents of the Committee;
F. be responsible for consultation and coordination of affairs related to the Committee;
G. be responsible for sorting and keeping the documents and archives of the Committee;
H. handle the other temporary affairs.
(3) Responsibilities of Industry Think Tank
As an advisory department, brain trust of the Committee, the Industry Think Tank, it will include relevant governmental officials, famous industry experts, experts from international well-known consultancies, who will become a member of the Think Tank in the name of individual not on behalf of any organization, to provide working suggestions and guidance to the Committee. They will
A. provide working guidance, references, and suggestions for the Committee;
B. share industry research results and information;
C. participate in internal meeting of Committee; and bring forward suggestions to the issues to be discussed of the Committee;
D. recommend a representative and active enterprise with characteristics in the field to become a member of the Committee;
E. at their discretion, request cooperation and assistance from the Committee;
F. attend large-scale events organized by the Committee;
G. promote the sustainable development of the Committee.
(4) Responsibilities of Members
The members are main components of the Committee, including initiating members and member enterprises. The initiating members are the enterprises establishing the Committee, consists of large-scale automotive enterprises at home and abroad. The member enterprises consist of the representative and active enterprises with characteristics in the field, of which reference is not only subject to the enterprise scale. Becoming a full member of the Committee may either be recommended by the Secretary-General enterprise, the industry think tank, and the initiating members or file an application with the Committee and will be subject to the final examination and approval of the Secretary-General enterprise.
A. Responsibilities of Initiating Members will include:
a. to request cooperation and assistance from the Committee in response to the needs of the development of their enterprises;
b. to have priority to share the high-quality resource and information of the Committee;
c. to introduce the common issues in the field urgently requiring solutions and put forward the suggestions of the solutions;
d. to participate in internal meeting of Committee; and bring forward suggestions to the issues to be discussed of the Committee;
e. to suggest for the medium and long-term trends in the Committee"s development;
f. to recommend a representative and active enterprise with characteristics in the field to become a member of the Committee;
g. to attend large-scale events organized by the Committee;
h. to abide by the liaison system, designating one liaison being responsible for liaison of routine affairs;
i. to jointly maintain the sustainable development of the Committee.
B. Responsibilities of Members will include:
a. to request cooperation and assistance from the Committee in response to the wishes and needs of the development of their enterprises;
b. to attend internal meeting of the Committee upon invitation;
c. to express their views with respect to the common issues for the development of the industry;
d. to attend large-scale events organized by the Committee;
e. to jointly maintain the sustainable development of the Committee.
V. Scope of Work
1. Annual Meeting of Investment Promotion and Cooperation of Automotive Industry
Form: The Fourth Internal Quarterly Meeting &Annual Meeting
Time: Around November every year
Participants: Members of the Committee and the other enterprises in the field
Content: (1) Professional forum in the automotive field;
(2) Work review and exchange by the members of the Committee;
(3) Exploration of work focuses and plan of next year;
(4) Discussion of generally existing issues in the industry and providing suggestions and opinions of the solutions;
(5) Objectives of common development
Achievements: Minutes of general issues, industry information sharing and publicity and report via media of major issues
Organization: The Secretariat will lead the organization work and implementation, with the cooperation from the Chair and Vice Chairs.
2. Regular Events: Internal Quarterly Meetings
The internal quarterly meetings will be regularly held in January, April, July, and November every year. The meetings will be held in a way of formal work conference or relaxed salon-type discussion, with participants only limited to the Secretariat, experts from the industry think tank, initiating members and members upon invitation. The subjects of the meetings will include explanation and understanding the latest policies in the industry, to request cooperation and assistance from the Committee, to working focuses in the near future of the Committee, and to explore the hot spots and general issues in the field. The general issues will be recorded in form of minutes. On the meeting of major issues, the important industry report will be drafted and timely fed back to relevant ministries and commissions and next higher levels for their reference during introduction to new policies.
With support of the Secretariat, for every year the Chair will lead organization of the first quarterly meeting and the Vice Chairs will rotate to lead organization of the second and third internal quarterly meetings. The Secretariat will lead the organization work and implementation of the fourth internal quarterly meeting and annual meeting, with the cooperation from the Chair and Vice Chairs.
Determination of subjects of quarterly meeting: The subjects shall be proposed by the responsible enterprise. They will be submitted to CIPA and the responsible enterprise for determination with seeking comments, collected by the Secretariat, from the Chair, Vice Chairs, and Industry Think Tank. And, the work plan will be formulated for the members" information.
Conclusion of results of internal quarterly meeting:
A. General issues: The minutes will be jointly drafted by the Secretariat and responsible enterprise. With seeking comments from the Chair and Vice Chairs, they will be finalized by the Secretariat and then distributed to the Industry Think Tank and members.
B. Major issues: The meeting reports will be jointly drafted by the Secretariat, Chair, and Vice Chairs. With seeking comments from the Chair and Vice Chairs, they will be finalized by the Secretariat and then submitted to relevant departments and distributed to the members. Afterwards, the Secretariat will strengthen consulting and communication with relevant ministries and commissions; follow up their replies, and feed back to the Chair, Vice Chairs, Industry Think Tank, and members, performing roundabout communication again and again.
3. Irregular Business Liaison Activities
The business liaison activities mainly include routine business liaison activities in diversified ways such as salon etc. While strengthening exchange among members, they provide maximum assistance for the members to develop high-quality channels, to promote and consolidate close ties with the Ministry of Commerce, Ministry of Industry and Information Technology, Ministry of Science and Technology, and the other ministries and commissions, provincial and municipal departments, second- and third-tier cities, major industry parks, and industry bases etc.
4. Report on Investment Promotion of Automotive Industry
Through discussion of regular internal meetings, the members" issues of common concern will be determined and resources from the government, experts, enterprises, chambers of commerce, associations, etc. will be integrated to carry out investigation and study of the subject issues and prepare report on investment promotion of automotive industry for the members" support and reference. Meanwhile, the reports will be forwarded to relevant ministries and commissions for their reference during introduction to new policies.
5. Programs of Social Responsibilities
The appropriate programs of social responsibilities will be sought and recommended for joint participation of member enterprises.
VI. Work Schedule
The quarterly meetings will be regularly held in January, April, July and November every year. The current annual meeting will be held in the same period with the quarterly meeting in November. The quarterly meetings will be prepared respectively from December, March, and June every year with consultations to determine the subjects of meetings. The annual meeting will be prepared from September every year with consultations to determine the subjects of meeting. The minutes of quarterly meeting will be drafted in January, May, August, and December every year and distributed to the members.